Council Meeting Agenda

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Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7

People interested in participating in this meeting can register online using the delegation registration form at www.kitchener.ca/delegation or via email at [email protected]. Please refer to the delegation section on the agenda below for registration in-person and electronic participation deadlines. Written comments received will be circulated prior to the meeting and will form part of the public record.

 

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1.
COMMENCEMENT

 

The meeting will begin with a Land Acknowledgement given by the Mayor and the singing of “O Canada.”

2.
MINUTES FOR APPROVAL

 

Minutes to be accepted as circulated to the Mayor and Councillors (regular meeting held February 10) - Councillor B. Ioannidis

3.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

 

Members of Council and members of the City’s local boards/committees are required to file a written statement when they have a conflict of interest. If a conflict is declared, please visit www.kitchener.ca/conflict to submit your written form.

4.
COMMUNICATIONS REFERRED TO FILE

 

5.
PRESENTATIONS - NIL

 

6.
DELEGATIONS

 

Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of five (5) minutes. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 5:00 p.m. on March 3, 2025, in order to participate electronically.

7.
REPORTS OF COMMITTEES

 

7.1
HERITAGE KITCHENER - FEBRUARY 4, 2025

 

7.1.a
Kitchener’s Great Places Awards Program Update - Mike and Pat Wagner Heritage Awards, DSD-2025-037

 

That Heritage Kitchener endorse program amendments to the Kitchener's Great Places Awards with respect to the award recipient selection for the Mike and Pat Wagner Heritage Awards as recommended in Development Services Department report, DSD-2025-037.

7.2
FINANCE AND CORPORATE SERVICES COMMITTEE - FEBRUARY 24, 2025

 

7.2.a
Uncollectable Miscellaneous Receivable Accounts Write-Off December 2024, FIN-2025-023

 

That uncollectable miscellaneous receivable accounts amounting to $28,642 be written off against the Allowance for Doubtful Receivables, as outlined in Financial Services Department report, FIN-2025-023

7.2.b
Uncollectable Utility Write-Off December 2024, FIN-2025-022

 

That uncollectable utility accounts amounting to $101,518 be written off against the allowance for doubtful utility receivables, as outlined in Financial Services Department report, FIN-2025-022

7.2.c
2025 Neighbourhood Association Affiliation, CSD-2025-079

 

That the list of proposed Neighbourhood Associations, as attached to the Community Services Department report, CSD-2025-079, be approved for affiliation for the year 2025 and added to the City’s third-party liability insurance program

7.2.d
2025 Community Grants Tier 2, CSD-2025-047

 

That 2025 community grants (Tier 2) in the amount of $233,653 be approved as outlined in Attachment A, to Community Services Department report, CSD-2025-047

7.2.e
Proposed Changes to Kitchener's Great Places Awards Program, DSD-2025-067

 

That the proposed amendments to Kitchener’s Great Places Awards program, as outlined in Development Services Department, report DSD- 2025-067, be endorsed.

7.2.f
Drinking Water Quality Management System (DWQMS) Management Review Summary for 2024, INS-2025-008

 

That the City of Kitchener Drinking Water Quality Management Standard (DWQMS), Management Review Summary for 2024, be received for information, as outlined in Infrastructure Services Department report, INS-2025-008.

7.2.g
Summary Water Report 2024, INS-2025-009

 

That the 2024 City of Kitchener Summary Drinking Water Report be received for information as required by O.Reg. 170/03 Schedule 22 of the Safe Drinking water Act, as outlined in Infrastructure Services Department report, INS-2025-009; and further,

That the City of Kitchener provide a copy of the Summary Drinking Water Report to the Township of Woolwich and the City of Waterloo as required by Schedule 22 of O.Reg. 170/03.

7.2.h
New Dundee Road Local Improvement, DSD-2025-080

 

That the following recommendation be referred to the March 3, 2025, Council Meeting to provide the Ward Councillor the opportunity to engage in further discussions with the owners of the impacted properties:

"That a By-law to undertake the construction of a sanitary sewer and watermain on New Dundee Road, Regional Road 12, From Pinnacle Drive to 100m east of Robert Ferrie Drive, as a local improvement with petition in accordance with O.Reg. 586/06 be approved in the form shown attached to Development Services Department report, DSD-2025-080; and further,

That the General Manager of Development Services be authorized to approve and execute any agreements required to implement the local improvement project to construct a sanitary sewer and watermain on New Dundee Road as described in Development Services Department report, DSD-2025-080, to the satisfaction of the City Solicitor."

8.
UNFINISHED BUSINESS

 

8.1
Official Plan Amendment Application OPA24/012/K/ES and Zoning By-law Amendment Application ZBA24/024/K/ES, 4611 King Street East, Imperial Oil Ltd. c/o LJM Developments, DSD-2025-025, and addendum reports DSD-2025-053 and DSD-2025-104, DSD-2025-104

This item has attachments. 
1.Second Follow Up Report OPA-ZBA- 4611 King Street East March 3 2025 - DSD-2025-104.pdf
2.Attachment A1 Draft OPA.pdf
3.Attachment A2- OPA Map.pdf
4.Attachment B1- Revision 2- Proposed Zoning By-law.pdf
5.Attachment B2- Zoning Map 1.pdf

“That the following recommendation be deferred to the March 3, 2025, Council Meeting to allow staff the opportunity to have further conversations with the applicant related to the matters including but not limited to: building height, transportation impacts, site access, community amenities, and parking concerns:

"That Official Plan Amendment Application OPA/24/012/K/ES for Imperial Oil Limited c/o LJM Developments requesting to add Policy 15.D.12.80 to Section 15.D.12 and to add Specific Policy Area 80 to Map 5 – Specific Policy Areas in the Official Plan to facilitate a mixed use development having 586 residential dwelling units and 1,892 square metres of commercial space within two towers atop a shared podium with building heights of 18 and 26 storeys and a Floor Space Ratio (FSR) of 6.7, be approved, in the form shown in the Official Plan Amendment attached to Report DSD-2025-053 as Attachments ‘A1’ and ‘A2’, and,

That Zoning By-law Amendment Application ZBA24/024/K/ES for Imperial Oil Limited c/o LJM Developments be approved in the form shown in the ‘Proposed By-law’, and ‘Map No. 1’, attached to Report DSD-2024-053 as Attachments ‘B1’ and ‘B2’, and further,

That pursuant to Section 34(17) of the Planning Act, R.S.O. 1990, c. P. 13, as amended, further notice is not required to be given in respect to Zoning By-law Amendment ZBA24/024/K/ES.""

9.
NEW BUSINESS

 

9.1
- MAYORAL BUSINESS AND UPDATES - MAYOR B. VRBANOVIC

 

9.2
Notice of Motion - D. Chapman - Recorded Votes

 

Councillor D. Chapman has given notice to introduce the following motion for consideration this date:

"WHEREAS Kitchener City Council strives to be accountable and transparent to the needs of the community;

WHEREAS the City’s procedural by-law (Chapter 25 of the Municipal Code) deems the minutes to be the formal public record for the meeting;

WHEREAS the Council Chamber has been retrofitted with an enhanced audio-visual conferencing system with new features that allow for improved voting processes for members that attend virtually to vote in the same manner as those that are present in the Council Chamber;

WHEREAS there would be greater transparency to the meetings and to the minutes if all votes conducted within meetings were recorded through the conferencing system and reflected within the minutes;

THEREFORE, BE IT RESOLVED that the City Clerk be directed to prepare an amendment to the procedure by-law to require that when an electronic voting system is available every Member of Council or Committee present and participating in a vote on a motion, excluding procedural motions, vote on consent items, and by-laws, shall vote electronically;

THEREFORE BE IT FURTHER RESOLVED that when an electronic voting system is used for a vote, the results will be displayed and recorded in the minutes of the proceedings;

THEREFORE BE IT FINALLY RESOLVED that when an electronic voting system is not available every Member of Council or Committee present shall vote by a show of hands."

10.
QUESTIONS AND ANSWERS

 

11.
BY-LAWS

 

11.1
1ST AND 2ND READING

 

11.2
LATE STARTER BY-LAWS TO BE ADDED TO THE AGENDA, PENDING APPROVAL OF THE REPORTS OF THE COMMITTEES

 

12.
COMMITTEE OF THE WHOLE

 

13.
REPORT OF THE COMMITTEE OF THE WHOLE

 

14.
BY-LAWS

 

14.1
3RD READING

 

14.2
LATE STARTER BY-LAWS TO BE ADDED TO THE AGENDA, PENDING APPROVAL OF THE REPORTS OF THE COMMITTEES

 

15.
ADJOURNMENT

 
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