Special Council Meeting
Agenda

Monday, February 02, 2026 at 2:30 P.m. - 7:00 P.m.

Council Chambers - Hybrid

City of Kitchener

200 King Street W, Kitchener, ON N2G 4G7

People interested in participating in this meeting can register online using the delegation registration form at www.kitchener.ca/delegation or via email at . Please refer to the delegation section on the agenda below for registration in-person and electronic participation deadlines. Written comments received will be circulated prior to the meeting and will form part of the public record.

 

The meeting live-stream and archived videos are available at www.kitchener.ca/watchnow

 

*Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.*

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1.

Commencement

The meeting will begin with a Land Acknowledgement given by the Mayor.

2.

Disclosure of Pecuniary Interest and the General Nature Thereof

Members of Council and members of the City’s local boards/committees are required to file a written statement when they have a conflict of interest. If a conflict is declared, please visit www.kitchener.ca/conflict to submit your written form.

3.

Delegations

Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of five (5) minutes. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 12:30 p.m. on February 2, 2026, in order to participate electronically.

3.1

None at this time.

4.

Mayoral Business and Updates - Mayor B. Vrbanovic

5.

Council Member Appointments to Boards and Committees

6.

In-camera Meeting Authorization 

Note:  Any member of Council may question the appropriateness of a listed in-camera item.  This may be done during the special Council meeting or at the beginning of the in-camera session.

Council is asked to enact the following resolution to authorize an in-camera meeting:

"That an in-camera meeting of City Council be held immediately following the special council meeting this date to consider three matters: one land acquisition matter, a matter of potential litigation and a position/procedure to be applied to negotiations and solicitor client privilege matter as authorized by Sections 239 (2) (c) (e) (f) and (k) of the Municipal Act, 2001, respectively."

6.1

City Property Acquisition (Potential Land Acquisition Matter - Section 239 (2) (c))

Staff will provide information and seek direction on this matter.

6.2

Update on Potential litigation - Building Code Act and Planning Act (Potential Litigation - Section 239 (2) (e))

Staff will provide information on this matter.

6.3

Update: City Facility - Procurement Procedure (Position/procedure to be applied to negotiations and Solicitor Client Privilege - Section 239 (2) (f) and (k))

Staff will provide information and seek direction on this matter.

7.

Recess and Reconvene

The Special Council meeting will then recess and reconvene in the Conestoga Room immediate following passing the in-camera meeting authorization to consider the balance of the public agenda, specifically Items 8.1 and 8.2, under the heading of Strategic Session reports. This portion of the meeting will not be livestreamed, it will only be available for in-person observation. The in-camera meeting will follow immediately following the public agenda in the caucus room at approximately 5:00 p.m.

8.

Strategic Session Reports

8.1

Digital Kitchener and Corporate-Wide Data Strategies, ​COR-2026-007​

8.2

Make it Kitchener Refresh, DSD-2026-052

9.

Adjournment