Special Council Meeting

Minutes

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Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
Present:
  • Mayor B. Vrbanovic
  • Councillor S. Davey
  • Councillor D. Schnider
  • Councillor J. Deneault
  • Councillor C. Michaud (virtually)
  • Councillor A. Owodunni
  • Councillor P. Singh
  • Councillor B. Ioannidis
  • Councillor M. Johnston (virtually)
  • Councillor D. Chapman
  • Councillor S. Stretch
Staff:
  • D. Chapman, Chief Administrative Officer
  • M. May, General Manager, Community Services and Deputy Chief Administrator
  • J. Readman, General Manager, Development Services
  • J. Lautenbach, Chief Financial Officer, Financial Services
  • A. Fusco, Director Legislated Services / City Clerk
  • D. Saunderson, Deputy Clerk

1.
Commencement

 

A meeting of City Council was held at 5:41 p.m. this date, chaired by Mayor B. Vrbanovic. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code.

Councillor C. Michaud joined the meeting at this time.

The meeting began with a Land Acknowledgement given by the Mayor.

1.1
National Day of Remembrance of the Québec City Mosque Attack & Action against Islamophobia

 

Mayor B. Vrbanovic acknowledged the National Day of Remembrance of the Québec City Mosque Attack & Action against Islamophobia.

1.2
International Holocaust Remembrance Day

 

Mayor B. Vrbanovic acknowledged International Holocaust Remembrance Day, observed each year on January 27.

2.
Disclosure of Pecuniary Interest and the General Nature Thereof

 

None.

3.
Council Member Appointments to Boards and Committees

This item has attachments. 
1.2025-2026 - Working Document Council Appointments to Committees.pdf
  • Moved byCouncillor B. Ioannidis
    Seconded byCouncillor D. Schnider

    "That the Council Member Appointments to Boards and Committees be deferred to the Special Council meeting on February 2, 2026, to allow all members to be in attendance in-person."

    Carried

4.
Mayoral Business and Updates - Mayor B. Vrbanovic

 

None.

5.
In-camera Meeting Authorization 

 
  • Moved byCouncillor A. Owodunni
    Seconded byCouncillor J. Deneault

    "That an in-camera meeting of City Council be held immediately following the special council meeting this date to consider three items, a land disposition matter, a labour relations matter; a solicitor client privilege matter; and, a procurement procedure and solicitor client privilege matter as authorized by Sections 239 (2) (c) (d) (f) and (k) of the Municipal Act, 2001, respectively."

    Carried

6.
Recess and Reconvene

 

The Special Council meeting then recessed at 5:46p.m. and reconvened at 6:52 p.m., chaired by Mayor B. Vrbanovic with all members present. Councillors M. Johnston and C. Michaud were participating virtually.

7.
Items Arising from in-camera

 

7.1
City Facility - Lease Agreement (Land Disposition - Section 239 (2) (c))

30 m
 
  • Moved byCouncillor J. Deneault
    Seconded byCouncillor S. Stretch

    “That the General Manager, Community Services and Deputy CAO be authorized to approve and execute a Lease agreement for the provision of services at the Kitchener Memorial Auditorium Complex (The Aud) in accordance with the terms and conditions discussed at the in-camera meeting of Council on January 26, 2026, and to the satisfaction of the City Solicitor.”

    Carried

7.2
Contract Negotiation (Labour Relations - Section 239 (2) (d))

20 m
 
  • Moved byCouncillor D. Schnider
    Seconded byCouncillor D. Chapman

    "That the terms and conditions contained in the Memorandum of Settlement dated December 17, 2025, to establish the 2026-2029 Collective Agreement with CUPE 68 Civics be approved; and,

    That the terms and conditions contained in the Memorandum of Settlement dated December 17, 2025, to establish the 2026-2029 Collective Agreement with CUPE 68 Mechanics be approved; and further,

    That the Mayor and the Clerk be authorized to execute documentation arising there from."

    Carried

8.
By-laws

 

8.1
Three Readings

 
  • Moved byCouncillor J. Deneault
    Seconded byCouncillor P. Singh

    "That the by-laws be given third reading, namely:

    Carried

9.
Adjournment

 

On motion the meeting adjourned at 6:53 p.m.

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