Community and Infrastructure Services

Committee Minutes

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Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
Present:
  • Mayor B. Vrbanovic
  • Councillor S. Davey
  • Councillor D. Schnider
  • Councillor J. Deneault
  • Councillor C. Michaud
  • Councillor A. Owodunni
  • Councillor P. Singh
  • Councillor B. Ioannidis
  • Councillor M. Johnston
  • Councillor D. Chapman
  • Councillor S. Stretch
Staff:
  • D. Chapman, Chief Administrative Officer
  • M. May, General Manager, Community Services and Deputy Chief Administrator
  • V. Raab, General Manager, Corporate Services
  • J. Readman, General Manager, Development Services
  • J. Lautenbach, Chief Financial Officer, Financial Services
  • D. McGoldrick, General Manager, Infrastructure Services
  • M. Hildebrand, Director, Neighbourhood Programs and Services
  • D. Becks, Director, Facilities Management
  • B. Cheyne, Director, Sport
  • H. Foulds, Manager, Service Coordination & Improvement
  • C. Baker, Manager, Customer Experience & Solutions
  • D. Saunderson, Deputy Clerk
  • B. Pearce, Supervisor, Older Adults Services
  • M. Mills, Committee Coordinator

The Community and Infrastructure Services Committee held a meeting this date commencing at 2:35 p.m.

The Committee considered Community Services Department report CSD-2025-197, dated May 30, 2025, recommending that an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to K-W Oktoberfest Inc. for a series of events being held at various clubs between September 26 through October 18, 2025.

  • On motion byCouncillor C. Michaud

    it was resolved:

    "That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to K-W Oktoberfest Inc. for a series of events being held at various clubs between September 26 through October 18, 2025, as outlined in the letter from K-W Oktoberfest Inc., dated April 11, 2025, attached to Community Services Department report CSD-2025-197."

    Carried

The Committee considered Community Services Department report CSD-2025-273, dated May 30, 2025, recommending that an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Holy Trinity Serbian Orthodox Church at 700 Fischer Hallman Road, for their annual BBQ and Bull Roast to be held on August 30 and 31, 2025 between the hours of 11am and 10pm.

  • On motion byCouncillor C. Michaud

    it was resolved:

    "That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Holy Trinity Serbian Orthodox Church at 700 Fischer Hallman Road, for their annual BBQ and Bull Roast to be held on August 30 and 31, 2025 between the hours of 11 a.m. and 10 p.m., as outlined in Community Services Department report CSD-2025-273."

    Carried

The Committee considered Community Services Department report CSD-2025-261, dated May 23, 2025, recommending that the City’s annual Capital Budget allocation of $40,000 for Festival of Neighbourhoods, be redirected to increase the City’s support of resident-led neighbourhood initiatives through the LoveMyHood Grant.

  • On motion byCouncillor C. Michaud

    it was resolved:

    "That the City’s annual Capital Budget allocation of $40,000 for Festival of Neighbourhoods, be redirected to increase the City’s support of resident-led neighbourhood initiatives through the LoveMyHood Grant, as outlined in Community Services Department report CSD-2025-061."

    Carried

The Committee considered Infrastructure Services Department report INS-2025-070, dated June 2, 2025, recommending that Chapter 660 of the Corporation of the City of Kitchener Municipal Code regarding Plumbing and Drainage be repealed and replaced.    

  • On motion byCouncillor C. Michaud

    it was resolved:

    "That Chapter 660 of the Corporation of the City of Kitchener Municipal Code regarding Plumbing and Drainage be repealed and replaced with the updated By-law, attached to Infrastructure Services Department report INS-2025-070."

    Carried

The Committee considered Community Services Department report CSD-2025-250, dated June 6, 2025, recommending that the service-focused operating model (staffing and financials) outlined in CSD-2025-250 be approved for the Kitchener Indoor Recreation Complex (KIRC) to ensure the facility is able to meet the City’s growing recreation needs, attract major tournament and events and, provide a positive experience for the facility users.

C. Baker and J. Lautenbach provided an overview of the report and responded to questions from the Committee. M. May was also in attendance and responded to questions from the Committee. 

Councillor P. Singh left the meeting at this time.

Councillor A. Owodunni brought forward a motion to approve the Staff recommendation.

A recorded vote was requested. 

  • On motion byCouncillor A. Owodunni

    it was resolved:

    "That the service-focused operating model (staffing and financials) outlined in Community Services Department report CSD-2025-250 be approved for the Kitchener Indoor Recreation Complex (KIRC) to ensure the facility is able to meet the City’s growing recreation needs, attract major tournament and events and, provide a positive experience for the facility users; and further,

    That the anticipated operating impacts of the KIRC operating model (staffing and financials) be incorporated into the 2026 and 2027 budgets."

    Carried, unanimously on a recorded vote

The Committee considered Community Services Department report CSD-2025-246, dated June 10, 2025, recommending that staff be directed to proceed with Phase 3 of the Rockway Redevelopment Strategy, complete with deliverables for the development of the new older adult facility.

Councillor P. Singh left the meeting at this time.

B. Pearce provided an overview of the report and responded to questions from the Committee. M. Hildebrand, D. Becks and H. Foulds were also in attendance to respond to questions from the Committee.

Councillor P. Singh re-entered the meeting at this time.

Councillor J. Deneault left the meeting at this time and re-entered.

Councillor D. Chapman brought forward a motion to approve the Staff recommendation. 

Councillor S. Stretch brought forward an amendment to Councillor D. Chapman's motion to direct staff to include a commercial kitchen to the list of requirements for the RFP, to support the future programming and rental needs of the facility. A recorded vote was requested.

The amendment was then voted on, on a recorded voted and was Carried unanimously.

The following motion, as amended was then voted on, on a recorded voted.

  • On motion byCouncillor D. Chapman

    it was resolved:

    "That staff be directed to proceed with Phase 3 of the Rockway Redevelopment Strategy (as approved by City Council on April 22, 2024), and that the following deliverables for the development of the new older adult facility be included within the Request for Proposal (RFP) document, as outlined in Community Services Department report CSD-2025-246:

      1. 21,000 – 26,000 square feet
      2. 1,200 – 1,600 square feet of outdoor space
      3. Minimum of 150 onsite surface parking spaces
      4. A specific area near the building entrance for drop-off and pick-up
      5. Close to LRT and/or bus routes
      6. A double sport gymnasium
      7. Dedicated multi-purpose space/rooms for fitness programming
      8. Dedicated multi-purpose space/rooms for creative/craft-base programming
      9. Dedicated billiards/games room
      10. One large multi-purpose room for programs and events
      11. One medium sized multi-purpose rooms for programs and meetings
      12. A warming kitchen
      13. Large lobby space with café/light refreshments and lots of comfortable and accessible seating
      14. Staff workspace and welcoming service counter
      15. Universal & accessible washrooms, hallways and corridors (London Accessibility Standard)
      16. A commercial kitchen; and further, 

    That, the RFP process consider proposals for developing the new older adult centre on properties that are located within 1.5 kilometres of the current Rockway Centre."

    Carried unanimously, as amended, on a recorded vote (10 to 0)

On motion, this meeting adjourned at 3:31 p.m.

Marilyn Mills
Committee Coordinator