Arts and Culture Advisory Committee

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Pipe Room - 6th Floor City Hall
City of Kitchener
200 King Street W, Kitchener, ON N2G 407
Present:
  • M. Melo, Member
  • M. Lam, Chair
  • A. Girard, Vice Chair
  • I. Stefanescu, Member
  • J. Hall, Member
Staff:
  • K. Varin, Committee Administrator
  • E. Rumble, Coordinator, Arts & Creative Industry
  • Andrea Hallam, Manager, Arts & Creative Industries

The Arts and Culture Advisory Committee held a meeting this date commencing at 4:00 p.m.

Accepted on motion by M. Melo, seconded by I. Stefanescu.

Accepted on motion by I. Stefanescu, seconded by A. Girard.

Accepted as amended on motion by I. Stefanescu, seconded by M. Melo.

The city's current Official Plan (2014) is due for an update. The city of Kitchener 2051 Official Plan is currently being prepared by city staff. The Official Plan is a document that shapes the way that the city grows and changes. Staff is sharing an overview of the plan with the city's advisory committees, encouraging questions, information input and future opportunities for involvement.

The Kitchener 2051 Official Plan will guide growth and shape how the city evolves and changes over the next 25 years. The plan will align and reinforce other plans, guidelines and strategies that shape the city. The goals of the Official Plan will reflect the community, its values and creating groundwork for a thriving city that offers well-being, potential and quality of life, for everyone.

Key areas of focus will include:

  • climate and energy study
  • population and employment forecasts including a housing needs assessment
  • non-residential land use study
  • growth scenarios study and how to support it, as the city is expected to grow to about 450,000 by 2051

The shaping of the plan is spread over four phases. Currently it is in phase two of a more robust community engagement launch. Planned delivery of a finalized plan to Council is in 2026. So far, community consultations have revealed a gap of not including arts and culture in how it could shape the growth of the city.

Committee members suggested:

  • to look at engagement data from local cultural institutions
  • to look at engagement data from festival organizers active in the city
  • consider opportunities for the creation of affordable space for working artists
  • consider lobby spaces as semi-public spaces in developments with incentive similar to city's 1% public art policy
  • consider seasonally convertible spaces for the public: from summer to winter months and vice versa
  • similar considerations given by members as during the Bramm Yards study input would apply here, namely:
    • create public spaces that are adaptable for arts and culture activities
    • consider opportunities for public pop-up placemaking
    • allow for pedestrian friendly areas
    • dedicate some spaces adapted specifically for creation of art and culture
  • consider good design in amenities such as washrooms
  • continue to engage the multicultural community and multigenerational communities
  • past member of ACAC did an audit of temporary art spaces in the city; this information may be helpful

Action: A& CI staff to share the audit findings with Tim Donegani.

ACAC is looking forward to the maintaining the conversation during the development of the 2051 Official Plan. Updated information can be found on the Engage Waterloo page

The meeting was dedicated to the 2051 Official Plan.  A. Girard sent three questions prior to the ACAC meeting for members to consider that arose from this meeting. Answers would be helpful as community feedback to the Planning and Housing Policy Division as they develop the 2051 Official Plan. 

Section 4.2 was added on motion by M. Lam, seconded by M. Melo to share an update from the Charles Street Terminal Visioning Project design charette workshop that took place in early November. This consultation is led by Region of Waterloo.  A. Girard and I. Stefanescu attended the charette. Attendees were presented with five design proposals with many high rise buildings and few point of entries, and invited to give feedback. An onsite visit was part of the workshop. No comments on or suggestions for public art was included in any of the proposed designs. Overall, attendees were not inspired by the designs. A. Girard and I. Stefanescu will reach out directly to the Region to communicate additional feedback.

Next two public consultations are on November 21st and November 30th. 

The Terms of Reference are ready to be reviewed and finalized in the new year by the new committee membership. K. Varin shared that Clerks has reviewed the latest draft and has responded positively. The item of how public art programs are to be juried in lieu of the Public Art Working Group duties being absorbed back into ACAC, needs to be finalized in the new year.

E. Rumble informed members that the Mill Courtland Community Centre public art jurying entered its second stage. There were 11 submissions in total. During this second stage jury process, four artist teams presented detailed proposals. The jury selected two to proceed to stage three where the public will have the opportunity to share commentary through a survey that will be posted on EngageWR. The jury will meet at the end of January, 2025, to finalize the selection which will overlap with the RFP process for the expansion and renovation of the centre. The final selection will be presented to the committee in the new year. The estimated install time is in 2026.

The submission window for the KIRC call for public art proposals has closed. Staff received more than 60 submissions. There was a good number of submissions from surrounding areas, some from Maritimes, British Columbia and Ontario. Staff eliminated international submissions due to feasibility and submissions that lacked all the required documents. The jury will review the remaining submissions to meet in February, 2025 and select five. These artist or artist teams will present to the jury during the second stage, allowing for the jury to select the winning proposal. The KIRC team will also conduct a technical review. 

The building construction for KPL Southwest is on target. In finalizing the interpretive signage, A &C staff is in the final stages of communicating with the artist team before installation of the public artwork Wintertime Stories in December. They are also working with an Indigenous film production company to develop a video. The public would be able to access it through a QR code. This is a prototype to approach signage in a unique way that makes the content of a public art installation richer. 

A. Girard was not in attendance. The October minutes can be accessed through the city's website

M. Lam was not in attendance. Planning staff presented the 2051 Official Plan 2051.

No meeting was held in November. The 2024 Artist in Residence proposal was approved by the Standing Committee to Council. Council will need to ratify it. 

Councillor D. Schnider was not in attendance.

I. Stefanescu, J. Hall and A. Girard shared updates.

On motion by I. Stefanescu, seconded by A. Girard, this meeting adjourned at 5:51 p.m.

Karoline Varin
Committee Administrator

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