Finance and Corporate Services

Committee Minutes

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Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
Present:
  • Mayor B. Vrbanovic
  • Councillor S. Davey
  • Councillor D. Schnider
  • Councillor J. Deneault
  • Councillor C. Michaud
  • Councillor A. Owodunni
  • Councillor P. Singh
  • Councillor B. Ioannidis
  • Councillor D. Chapman
  • Councillor S. Stretch
Absent:
  • Councillor M. Johnston
Staff:
  • D. Chapman, Chief Administrative Officer
  • M. May, General Manager, Community Services and Deputy Chief Administrator
  • V. Raab, General Manager, Corporate Services
  • Mark Hildebrand, Director of Neighborhood Programs and Services
  • C.Spere, Director of Engineering
  • K. Hughes, Assistant City Solicitor
  • Angela Mick, Manager, Quality Management and Water Programs
  • J. Readman, General Manager, Development Services
  • J. Lautenbach, Chief Financial Officer, Financial Services
  • D. McGoldrick, General Manager, Infrastructure Services
  • M. Blake, Committee Coordinator
  • M. Mills, Committee Coordinator

The Finance and Corporate Services Committee held a meeting this date commencing at 4:05 p.m.

Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor D. Chapman to discuss Consent item 3.3 and 3.6 listed on the agenda, which was voted on and was Carried.

The Committee considered the Finance Service Department report, FIN-2025-023, dated January 7, 2025, recommending that the uncollectable miscellaneous receivable accounts amounting to $28,642 be written off against the Allowance for Doubtful Receivables.

  • On motion byCouncillor B. Ioannidis

    it was resolved:

    "That uncollectable miscellaneous receivable accounts amounting to $28,642 be written off against the Allowance for Doubtful Receivables, as outlined in Financial Services Department report, FIN-2025-023."

    Carried

The Committee considered Financial Services Department report, FIN-2025-022, dated January 7, 2025, recommending that the uncollectable utility accounts amounting to $101,518 be written off against the allowance for doubtful utility receivables.

  • On motion byCouncillor B. Ioannidis

    it was resolved: 

    "That uncollectable utility accounts amounting to $101,518 be written off against the allowance for doubtful utility receivables, as outlined in Financial Services Department report, FIN-2025-022"

    Carried

The Committee considered Corporate Services Department report, CSD-2025-079, dated February 24, 2025, recommending approval of the proposed Neighbourhood Associations for affiliation for the year 2025 and inclusion in the City’s third-party liability insurance program. M. Hildebrand, Director of Neighbourhood Programs and Services, was present to respond to questions from the Committee.

  • On motion byCouncillor B. Ioannidis

    it was resolved:

    "That the list of proposed Neighbourhood Associations, as attached to the Community Services Department report, CSD-2025-079, be approved for affiliation for the year 2025 and added to the City’s third-party liability insurance program."

    Carried

The Committee considered Community Service Department report, CSD-2025-047, dated February 10, 2025, recommending approval of the community grants (Tier 2) ) in the amount of $233,653. 

  • On motion byCouncillor B. Ioannidis

    it was resolved:

    "That 2025 community grants (Tier 2) in the amount of $233,653 be approved as outlined in Attachment A, to Community Services Department report, CSD-2025-047."

    Carried

The Committee considered Development Service Department report, DSD-2025-067, dated February 4, 2025, recommending approval of the proposed amendments to Kitchener’s Great Places Awards program. 

  • On motion byCouncillor B. Ioannidis

    it was resolved:

    "That the proposed amendments to Kitchener’s Great Places Awards program, as outlined in Development Services Department, report DSD- 2025-067, be endorsed."

    Carried

The Committee considered Infrastructure Services Department report, INS-2025-008, dated January 30, 2025, recommending approval that the City of Kitchener Drinking Water Quality Management Standard (DWQMS): Management Review Summary for 2024 be received for information. Angela Mick, Manager, Quality Management and Water Programs was in attendance to respond to questions from the Committee. 

  • On motion byCouncillor B. Ioannidis

    it was resolved:

    "That the City of Kitchener Drinking Water Quality Management Standard (DWQMS), Management Review Summary for 2024, be received for information, as outlined in Infrastructure Services Department report, INS-2025-008."

    Carried

The Committee considered Infrastructure Services Department report, INS-2025-009, recommending approval of the 2024 City of Kitchener Summary Drinking Water Report and the distribution of a copy to the Township of Woolwich and the City of Waterloo, as required under Schedule 22 of O.Reg. 170/03.

  • On motion byCouncillor B. Ioannidis

    it was resolved:

    "That the 2024 City of Kitchener Summary Drinking Water Report be received for information as required by O.Reg. 170/03 Schedule 22 of the Safe Drinking water Act, as outlined in Infrastructure Services Department report, INS-2025-009; and further,

    That the City of Kitchener provide a copy of the Summary Drinking Water Report to the Township of Woolwich and the City of Waterloo as required by Schedule 22 of O.Reg. 170/03."

    Carried

The Committee considered Development Services Department report, DSD-2025-080, dated January 16, 2025, recommending approval of the By-law to undertake the construction of a sanitary sewer and watermain on New Dundee Road, Regional Road 12. 

C. Spere, Director of Engineering, provided an overview of the report. K. Hughes was also in attendance to respond to questions from the Committee. 

R. Kelly addressed the Committee in support of the resident initiated local improvement to be undertaken by the City of Kitchener under O.Reg 586/06 for the construction of a sanitary sewer and watermain along New Dundee Road (Between 525 New Dundee and 375 New Dundee).

The Committee raised questions about potential impacts to project timelines if the matter were referred for further discussions with the owners of the affected properties. J. Readman, General Manager of Development Services, stated that staff received authorization at the December 2, 2024, Community and Infrastructure Services Committee meeting to sign the local improvement petition for the stormwater management facility within the petition boundary to allows staff to continue assessing the feasibility of the local improvement request, as outlined in Development Services Department report DSD-2024-518. It was noted a referral beyond the March 3, 2025, Council meeting, would not be recommended as aligning this project with the Region of Waterloo's reconstruction project on New Dundee Road will ensure proper coordination, cost savings, and overall efficiency.

A motion was brought forward by Councillor C. Michaud to refer the recommendation as outlined in Development Services Department report, DSD-2025-080 to the March 3, 2025 Council meeting, to provide the Ward Councillor the opportunity to engage in further discussions with the owners of the impacted properties.

  • On motion byCouncillor C. Michaud

    it was resolved:

    “That the following recommendation be referred to the March 3, 2025, Council Meeting to provide the Ward Councillor the opportunity to engage in further discussions with the owners of the impacted properties:

    That a By-law to undertake the construction of a sanitary sewer and watermain on New Dundee Road, Regional Road 12, From Pinnacle Drive to 100m east of Robert Ferrie Drive, as a local improvement with petition in accordance with O.Reg. 586/06 be approved in the form shown attached to Development Services Department report, DSD-2025-080; and further,

    That the General Manager of Development Services be authorized to approve and execute any agreements required to implement the local improvement project to construct a sanitary sewer and watermain on New Dundee Road as described in Development Services Department report, DSD-2025-080, to the satisfaction of the City Solicitor."

    Carried

On motion, this meeting adjourned at approximately 4:24 p.m.

 

Mariah Blake
Committee Coordinator