Compass Kitchener Advisory Committee

Committee Minutes

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Schmalz Room - Second Floor City Hall
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
Present
  • J. Stephens-Wells, Member
  • C. Abarca, Member
  • K. Brabazon, Member
  • L. Thompson, Member
  • L. Trumper, Member
  • R. Gill, Member
  • T. Glover, Chair
Staff:
  • S. Sweazey, Senior Policy Advisor
  • A. Remillard, Committee Administrator

1.
Commencement

 

2.
Disclosure of Pecuniary Interest and the General Nature Thereof

 

3.
Delegations

 

4.
Discussion Items

 

4.1
Accelerating Commercial Business Approvals

20 m
 

Compass Members reviewed the Executive Summary and Evaluation Approach sections of the report card and made small language edits.

Together, members of Compass Kitchener reviewed the project evaluations for final assessment. For "Accelerating Commercial Business Approvals", members reached a consensus on the following evaluations for each evaluation criteria:

  • Responsible Project Delivery - Meets Expectations
  • Impact / Public Value - Exceeds Expectations
  • Transparency and Communication  - Exceeds Expectations
  • Public Engagement - Exceeds Expectations

On a motion made by J. Stephens-Wells, and seconded by L. Trumper:

"The overall evaluation rating for this project exceeds expectations"

Motion carried unanimously.

4.2
Advancing Truth and Reconciliation

40 m
 

The Chair requested Compass Kitchener members' opinions on the most suitable method for evaluating the Advancing Truth and Reconciliation project.

C. Abarca suggested considering an alternative framework to evaluate the  unique project, questioning the suitability of using a western evaluation approach. The decision was made to forego the evaluation framework and instead conduct the evaluation using a discussion-based approach.

L. Trumper commented they may want to address the potential for people feeling 'othered' by this approach. 

A motion was forwarded by L. Trumper to rate this project overall as 'Exceeds Expectations'. Motion carried unanimously.

4.3
General Comments and Recommendations

60 m
 

Members reviewed the draft Overall Observations and Looking Ahead section. J. Stephens-Wells commented that Compass Kitchener has never addressed incomplete projects before and questioned whether it should be added under Recommendations for Future Strategic Planning.

T. Glover asked members for feedback on the 'Update on Projects from 2023-2026 Strategic Plan' format and content, and for any  future considerations. T. Glover shared that Compass Kitchener could possibly solicit other Advisory Committees for their information/feedback to be included in the report.

In an effort to better evaluate achievement of goal areas, J. Stephens-Wells suggested proposing the question whether the city will focus more on evaluating outcomes, in addition to collecting indicator data. 

A motion related to suggested amendments for this section was made by T. Glover and seconded by L. Trumper. 

Motion carried unanimously.

5.
Information Items

 

6.
Adjournment

 

The Chair adjourned the meeting at 5:51 pm.

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