Council Meeting Agenda

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Electronic Meeting

Due to COVID-19 and recommendations by Waterloo Region Public Health to exercise physical distancing, City Hall is open for select services. Members of the public are invited to participate in this meeting electronically by accessing the meeting live-stream video at kitchener.ca/watchnow 

 

While in-person delegation requests are not feasible at this time, members of the public are invited to submit written comments or participate electronically in the meeting by contacting delegation@kitchener.ca. Please refer to the delegations section on the agenda below for registration deadlines. Written comments will be circulated prior to the meeting and will form part of the public record.

 

Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994

 


The electronic meeting will begin with a Land Acknowledgement given by the Mayor and the singing of “O Canada.”

Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held November 22, 2021 and special meetings held November 22, 29, 30 and December 6, 2021) - Councillor S. Davey.

Acknowledgements of receipt of Council's resolution regarding liquor license sales and patio extensions from various municipalities.

That Corporate Services Department report COR-2021-28 - Digital Kitchener and Innovation Lab Update be received for information.

That the Mayor and Clerk be authorized to execute a two-year lease agreement with the Kitchener Waterloo Symphony at the Conrad Centre for the Performing Arts, with terms and conditions generally consistent with the current lease agreement, said agreement to be satisfactory to the City Solicitor, as outlined in Development Services Department report DSD-2021-167; and,

That the proposed grant program to support access to the Conrad Centre for Performing Arts, as outlined in Appendix A of Development Services Department report DSD-2021-167 be approved with an annual budget in 2022 of $80,000; and,

That the Deputy Chief Administrative Officer and General Managers be authorized to execute agreements with recipients pertaining to the proposed grant program; and further,

That staff develop a scope of work and Terms of Reference for the development of a long-term model for the Conrad Centre for the Performing Arts.

That Development Services Department report DSD-2021-172, regarding the Partnership with Textile Magazine for the 2022 Artist in Residence Appointment, be received for information.

That the Uniform Traffic Bylaw be amended for the installation of an all-way stop control at the intersection of Forest Creek Drive at Apple Ridge Drive, as outlined in Development Services Department report DSD-2021-213.

That the Fire Chief be authorized to execute the Agreement, subject to the satisfaction of the City Solicitor, with Mappedin Inc. for the sharing of mapping data and feedback in exchange for enhanced mapping through technology for emergency response purposes, as outlined in Community Services Department report CSD-2021-16, and any amendments and renewals.

That staff be directed to implement the Vision Zero Strategy for roads under jurisdiction of the City of Kitchener as outlined in Development Services Department report DSD-2021-210; and further;

That funds be reallocated from the annual Formal Traffic Calming budget in 2022, 2023, 2024 and 2025 to support implementation of the Vision Zero Strategy.

That staff be directed to negotiate a legal agreement with the Rotary Club of Kitchener (per Corporate Policy GOV-COR-2000 Municipal Sponsorship) to name the Band Stand at Victoria Park the Rotary Band Stand, in exchange for $100,000. towards its refurbishment in 2022, as outlined in Infrastructure Services Department report INS-2021-12; and,

That the term for the sponsorship of the Band Stand at Victoria Park be the replacement lifespan of the asset; and,

That the request submitted by the Rotary Club of Kitchener, (per Corporate Policy MUN-FAC-475 Naming/Renaming - Corporate Facilities for Commemorative or Non-Monetary Purposes), be approved; and further,

That Duke Street Plaza, located at Kitchener City Hall, formally be named Rotary Plaza.

That Development Services Department report DSD-2021-228, titled Significant Planning Applications Update - Quarterly Report, be received.

Councillor S. Marsh has given notice that she will introduce the following motion for consideration this date:

“WHEREAS affordable housing in the Province and in the City of Kitchener continues to be an issue requiring municipalities to consider every tool available to them in efforts to increase the supply and affordability of housing; and,

WHEREAS the City of Kitchener has adopted “Housing for All – The City of Kitchener’s Housing Strategy” demonstrating a commitment to addressing the housing crisis within the municipality; and,

WHEREAS Kitchener continues to seek opportunities to address the local housing crisis recognizing the need for safe, adequate and affordable housing; and,

WHEREAS the City of Toronto is implementing a tax on vacant residential units to encourage property owners to rent out those properties and other municipalities in the Province are considering doing the same;

THEREFORE BE IT RESOLVED that City of Kitchener staff be directed to work with the Region of Waterloo and area municipalities to consider the feasibility of implementing a property tax charge on vacant residential units as a means of encouraging occupancy of those vacant units and that staff report back on the findings to the Finance and Corporate Services committee in June 2022.”

12.1

That Douglas Powertech Enterprises Inc., Toronto, Ontario, be the sole source provider for Two (2) Trailer Mounted Drum Type Brush Chippers, at their quoted price of $249,200.00, plus H.S.T. of $32,396.09, for a total of $281,596.79.

That Quotation Q21-126 Excess Soils Management Services – Co-operative, be awarded to Kieswetter Excavating Inc., St. Clements, Ontario, at their quoted price of $605,076.00, plus H.S.T. of $78,659.88, for a total of $683,735.88, for a one (1) year term, with an option to renew for two (2) additional twelve (12) month terms. 

That Council provide final approval to proceed with the proposed merger between Kitchener Power Corp. and Waterloo North Hydro Holding Corporation and their subsidiaries  Kitchener-Wilmot Hydro Inc. and Waterloo North Hydro Inc.;

WHEREAS on October 4, 2021 Council of The Corporation of the City of Kitchener approved the Memorandum of Understanding (MOU) between The Corporation of the City of Kitchener, The Corporation of the Township of Wilmot, The Corporation of the City of Waterloo, The Corporation of the Township of Woolwich, The Corporation of the Township of Wellesley, Kitchener Power Corp. (KPC), and Waterloo North Hydro Holding Corporation (WNH), regarding the proposed merger between Kitchener Power Corp. and Waterloo North Hydro Holding Corporation and their subsidiaries  Kitchener-Wilmot Hydro Inc. and Waterloo North Hydro Inc.;

AND WHEREAS The Corporation of the City of Kitchener is the beneficial and registered owner of 92.25% of the issued and outstanding shares in the capital of KPC and The Corporation of the Township of Wilmot is the beneficial and registered owner of 7.75% of the issued and outstanding shares in the capital of KPC;

AND WHEREAS the Corporation of the City of Waterloo is the beneficial and registered owner of 73.2% of the issued and outstanding shares in the capital of WNH, the Corporation of the Township of Woolwich is the beneficial and registered owner of 20.2% of the issued and outstanding shares in the capital of WNH, and The Corporation of the Township of Wellesley is the beneficial and registered owner of 6.6% of the issued and outstanding shares in the capital of WNH;

AND WHEREAS KPC owns all of the issued and outstanding shares in the capital of Kitchener-Wilmot Hydro Inc. (“KWHI”) (an OEB-regulated electricity distributor) and Kitchener Energy Services Inc. (“KESI”), and has minority interest in Grand River Energy Solutions Inc.;

AND WHEREAS WNH owns all of the issued and outstanding shares in the capital of Waterloo North Hydro Inc. (“WNHI”) (an OEB-regulated electricity distributor) and Alliance Metering Solutions Inc. (“AMS”),  and has a minority interest in Grand River Energy Solutions Inc. and Eyedro Green Solutions Inc.

AND WHEREAS the conditions set out in the MOU have been satisfied and incorporated into a more detailed “Merger Participation Agreement” (MPA), to be signed by all parties;

AND WHEREAS KPC and WNH recently completed a public input process related to the proposed merger, referred to as “Connecting Local Power”, with no major concerns being raised by members of the public that would prevent the parties from proceeding with the proposed transaction;  

AND WHEREAS all parties agree that it is beneficial for KPC and WNH to proceed with a proposed merger to amalgamate KPC and WNH and related subsidiaries under a new municipally owned corporation (Amalco Holdco) with municipal ownership share as follows (rounded):

  • City of Kitchener 53.4%
  • City of Waterloo 30.8%
  • Township of Woolwich 8.5%
  • Township of Wilmot 4.5%
  • Township of Wellesley 2.8%

AND WHEREAS a Unanimous Shareholders’ Agreement (USA) has been prepared, to be signed by all parties after the merger has been approved by the Ontario Energy Board, that outlines governance and other corporate considerations for the newly formed entity;

NOW THEREFORE IT BE RESOLVED that the Council of The Corporation of the City of Kitchener hereby grants its approval  as Shareholder, to proceed with the proposed merger between Kitchener Power Corp. and Waterloo North Hydro Holding Corporation and their subsidiaries  Kitchener-Wilmot Hydro Inc. and Waterloo North Hydro Inc.;  in accordance with the provisions of the MPA and USA Agreements; and further

That the Mayor and Clerk be authorized to execute the MPA and USA agreements as well as any incidental documentation determined to be necessary, by their Legal Counsel in consultation with the City’s Chief Administrative Officer, to complete this merger; said agreements /documentation to be to the satisfaction of the City’s Legal Counsel; and

Further that an application (MAADs application) under the Ontario Energy  Board Act 1998 be submitted jointly by KWHI and WNHI to seek approval of the merger and related relief from the Ontario Energy Board.

That the list of recommended citizen candidates for the Equity and Anti-Racism Advisory Committee for the inaugural term of January 1, 2022 to November 14, 2022, as outlined in COR-2021-32, be approved.  

That the City declare surplus to its needs land legally described as Part of Lot 1, Registrar’s Compiled Pan 1469 designated as Part 1 on Reference Plan 58R-12745 to permit the re-conveyance of the said lands to the Subdivider; and further, 

That Legal Services be directed to re-convey the said lands to the Subdivider at no cost, on terms and conditions satisfactory to the City Solicitor.

That Kimmy Adams be approved as a mid-term appointment for the Property Standards Committee for the term of December 1, 2021 to November 14, 2022, as outlined in staff report COR-2021-36; and,

That Emily Durst, Megan Hall, and Alan Rego be approved for their first terms on the Board of Directors for the Centre in the Square for the term indicated in Appendix A, as attached to staff report COR-2021-36; and finally,

That the second term of Mary Dever be approved for the Board of Directors for the Centre in the Square for the term indicated in Appendix A, as attached to staff report COR-2021-36.

That the corporate policies listed in Appendix A as attached to staff report COR-2021-37 be repealed.

That the Manager, Community Centres be authorized to execute one or more agreements with Strong Start Charitable Organization to rent space in one or more City Community Centre for the “Get Ready for School Program”, said agreement(s) to be to the satisfaction of the City Solicitor; and further,

That the Manager, Community Centres or the Director, Neighbourhood Programs and Services be authorized to execute routine agreements for the short-term rental of space at community centres, said agreements to be developed to the satisfaction of the City Solicitor.

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