Special Council Meeting

Minutes

-
Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
Present:
  • Mayor B. Vrbanovic
  • Councillor S. Davey
  • Councillor D. Schnider
  • Councillor J. Deneault
  • Councillor C. Michaud
  • Councillor A. Owodunni
  • Councillor P. Singh
  • Councillor B. Ioannidis
  • Councillor M. Johnston
  • Councillor D. Chapman
  • Councillor A. Clancy
Staff:
  • D. Chapman, Chief Administrative Officer
  • M. May, General Manager, Community Services and Deputy Chief Administrator
  • V. Raab, General Manager, Corporate Services
  • J. Readman, General Manager, Development Services
  • J. Lautenbach, Chief Financial Officer, Financial Services
  • D. McGoldrick, General Manager, Infrastructure Services
  • R. Hagey, Director, Financial Planning
  • B. Rowland, Director, Corporate Communications and Marketing
  • A. Fusco, Director Legislated Services / City Clerk
  • D. Andrade, Manager, Budgets
  • D. Saunderson, Deputy Clerk
  • M. Blake, Committee Administrator

A meeting of City Council was held at 3:49 p.m. this date, chaired by Mayor B. Vrbanovic. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code.

The meeting began with a Land Acknowledgement given by the Mayor. 

Councillor P. Singh declared conflict regarding Connaught St, Mill St, 620304006 Mill/Courtland community centre, due to family members owning property in the vicinity of the subject projects and accordingly did not participate in any voting or discussion with these matters.

  • Moved byCouncillor S. Davey
    Seconded byCouncillor B. Ioannidis

    “That the Finance and Corporate Services Committee report dated February 2, 2023 listed as items 3.1.a. to 3.1.u. related to the 2023 Capital and Operating Budget be approved.”

  • "That capital out of current funding be included in the Capital Budget & Forecast for the year 2023 totalling $20,358,000 for Tax Supported Operations and $71,721,000 for City Enterprises."

    Carried
  • "That the general levy of $146,507,227 which results in approximately a 4.84% tax increase, excluding tax policy changes, be approved including assessment growth of 1.89%."

    Carried
  • "That the following budgets for municipal enterprises be approved:

      Revenue Expense Transfer to/(from) Reserve
    Building Enterprise  $      3,381,720  $      6,784,056  $   (3,402,336)
    Golf Enterprise  $      2,517,463  $      3,004,567  $       (487,104)
    Parking Enterprise   $      5,402,245  $      6,933,439  $   (1,531,194)
    Gasworks Utility  $  102,785,810  $  103,044,210  $       (258,400)
    Water Utility  $    51,053,977  $    51,903,942  $       (849,965)
    Sanitary Utility  $    63,872,278  $    67,324,760  $   (3,452,482)
    Storm Water Utility  $    26,402,226  $    27,607,737  $   (1,205,511)
       $  255,415,719  $  266,602,711  $ (11,186,992)
    Carried
  • "That the following net revenues/(expenditures) be approved for reserve funds:

      Net Change
    ($000's)
    CORPORATE:  
    Arbitration                 (89)
    Insurance                 243
    Mediation                     1
    Sick Leave               (550)
    WSIB            (1,343)
    Learning & Development                   18
       
    DEVELOPMENT:  
    Development Charges          (12,295)
       
    PROGRAM SPECIFIC:  
    Activa Group Sportsplex                     3
    Economic Development                (167)
    EDIF 2.0            (1,687)
    Election                 142
    Oktoberfest                 (22)
    Public Art                   (4)
    Municipal Accommodation Tax                   13
    Energy Retrofit                 683
    Affordable Housing                 (70)
       
    STABILIZATION:  
    Building Enterprise Stabilization            (3,029)
    Gas Utility (Delivery) Stabilization               (367)
    Gas Utility (Supply) Stabilization                 317
    Golf Enterprise Stabilization               (538)
    Parking Enterprise Stabilization            (1,486)
    Sanitary Sewer Utility Stabilization            (3,181)
    Storm Water Utility Stabilization            (1,161)
    Water Utility Stabilization               (635)
    Investment Stabilization                   57
    Tax Stabilization                 303
    Weather Events                   35
       
    CAPITAL:  
    Building Enterprise Capital                    -  
    Gas Utility Capital                 (98)
    Golf Enterprise Capital               (172)
    Parking Enterprise Capital                   16
    Sanitary Sewer Utility Capital            (2,597)
    Storm Water Utility Capital            (6,777)
    Water Utility Capital                 (59)
    Tax Capital            (2,459)
    DC Recovery               (274)
    Auditorium Ticket Sales                   52
    Technology Infrastructure                 312
    Equipment                (814)
    Facility Infrastructure                   23
    Canada Community Building            (3,517)
    Gas Utility Investment            (1,811)
    Hydro Investment            (2,302)
    Business Parks                 333
    Land Inventory               (158)
    Recreational Land              1,272
    Total Reserves:  $ (43,839)"
    Carried
  • "That operating funding for Kitchener Public Library (KPL) in the amount of $12,132,850 be approved."

    Carried
  • "That operating funding for Centre in the Square (CITS) in the amount of $2,011,601 be approved; and,

    That for this term of Council, any year-end operating surplus be retained by CITS and be restricted to help fund its capital projects, and any yearend operating deficit be split 50/50 between CITS and the City."

    Carried
  • "That the per diem rates remain at $70/day ($15 for breakfast, $20 for lunch, $35 for dinner). "

    Carried
  • "That Tier 1 Grants be approved in the amount of $1,625,523 as outlined below:

    2023 Tier 1 Grants - Community Groups

      • 80 KW Spitfire Royal Canadian Air Cadet Squadron - $1,691.
      • African Women's Alliance of Waterloo Region (Afro Festival) - $4,188.
      • Age of Majority Singers - $6,177. (in kind)
      • Ahmadiyya Muslim Jama'at Canada (World Religions Conference) - $218.
      • Arts Awards Waterloo Region - $14, 023.
      • Association des Francophones de Kitchener-Waterloo (Franco-Fete) - $2,248.
      • Bring on the Sunshine - $4,543. ($3,395 cash, $1,148 in kind)
      • Button Factory Arts (Waterloo Community Arts Centre) - $3,172.
      • CAFKA-Contemporary Art Forum Kitchener & Area - $43,313 ($38,313 cash, $5,000 in kind)
      • Central Ontario Developmental Riding Program - $8,208.
      • Coalition of Muslim Women of Kitchener-Waterloo - $9,302.
      • Community Coalition on Refugee and Immigrant Concerns - $3,665 ($2,775 cash, $890 in kind)
      • Community Music School of Waterloo Region (Lyrical Lines Education Network) - $8,630.
      • Community Support Connections - $13,219.
      • Cycle Waterloo Group - $0. (in kind)
      • DaCapo Chamber Choir - $6,761.
      • Flush Ink Productions - $4,264.
      • GLA Theatre Company (o/a Green Light Arts) - $11,517.
      • Grand Philharmonic Choir - $12,621.
      • Homer Watson House and Gallery - $244,634.
      • House of Friendship - $158,621.
      • India Canada Association of Waterloo Region (Mela Festival) - $6,695. ($3,459 cash, $3,236 in kind)
      • Inter Arts Matrix - $10,680.
      • Kitchener Blues Community Inc. - $72,547.
      • Kitchener Chess Festival - $7,754.
      • Kitchener Horticultural Society - $277,550.
      • Kitchener Musical Society Band - $22,517.
      • Kitchener's Festival of Neighbourhoods  - $24,453.
      • Kitchener-Waterloo Chamber Orchestra - $1,804.
      • Kitchener-Waterloo Chess Club - $12,902. (in kind)
      • Kitchener-Waterloo Community Orchestra Inc. - $2,615.
      • Kitchener-Waterloo Drum Corps Association - $33,161.
      • Kitchener-Waterloo Little Theatre - $1,602.
      • Kitchener-Waterloo Multicultural Centre (Multicultural Festival) - $45,815. ($8,460 cash, $37,355 in kind)
      • Kitchener-Waterloo Weavers' and Spinners' Guild - $1,561.
      • Kitchener-Waterloo Woodworking & Craft Club - $55,403.
      • Kiwanis Club of Kitchener-Waterloo (Kiwanis Festival) - $6,136.
      • Kulture Musings (Summer Lights Festival) - $9,169. (in kind)
      • KW Children's Drama Workshop (actOUT) - $2,151.
      • KW Oktoberfest Inc. - $31,372.
      • LINK Picnic Festival - $0.
      • MT Space - $26,271.
      • Neruda Arts - $19,000.
      • New Hamburg Mennonite Relief Sale - $392. (in kind)
      • NUMUS - $4,272.
      • Open Ears Festival of Music and Sound - $13,310.
      • Our World Festival of Music - $6,260.
      • Pat The Dog Theatre Creation - $8,970.
      • Ray of Hope - Youth Addiction Services - $5,000. (in kind)
      • Royal Medieval Faire - $2,094.
      • Schneider Male Chorus - $3,347.
      • Social Development Centre Waterloo Region - $12,068.
      • SPECTRUM - Waterloo Region's Rainbow Community Space - $10,470.
      • Spiritus Ensemble - $4,230.
      • Steckle Heritage Farm - $2,799. (in kind)
      • Strong Start Charitable Organization - $2,209.
      • Tamil Cultural Association of Waterloo Region - $1,741.
      • Tara Arts Inc. (Irish Real Life Festival) - $11,200. ($10,000 cash, $1,200 in kind)
      • The New Quarterly Literary Society (Wild Writers Festival) - $2,136.
      • The Working Centre - $23,147.
      • tri-Pride Community Association Inc. - $4,721. ($1,313 cash, $3,408 in kind)
      • Volunteer Action Centre Waterloo Region - $26,429. ($24,429 cash, $2,000 in kind)
      • Waterloo Chamber Players - $1,937. ($900 cash, $1,037 in kind)
      • Waterloo Regional REACT - $1,557.
      • Wellington Winds Inc. - $2,500.
      • WMB Church (Learn English, Make Friends Program) - $7,853.
    • TOTAL (Community Groups) = $1,390,813; and further, 

    2023 Tier 1 Grants - Minor Sports Groups

      • Asahi Judo Club - $7,156.
      • Conestoga Sailing School  -$1,707.
      • Excelsior Fencing Club - $4,078.
      • Kitchener Minor Baseball Association - $30,658.
      • Kitchener Minor Girls Softball Association - $9,500.
      • Kitchener Soccer Club - $21,043.
      • K-W Minor Boys Softball Association - $10,149.
      • K-W District Special Olympics - $3,005.
      • K-W Diving Club - $4,148.
      • K-W Gymnastics Club - $33,829.
      • K-W In-line Hockey Association - $3,518.
      • K-W Minor Lacrosse Association - $20,674.
      • K-W Olympic Hockey - $1,703.
      • K-W Sertoma Speed Skating - $3,141.
      • K-W Track & Field Association - $6,913.
      • K-W Waterpolo Club - $6,509.
      • K-W Youth Basketball Association - $6,097.
      • Region of Waterloo Swim Club - $20,295.
      • Track 3 Ski School - $4,091.
      • Tsuruoka Kai Karate - $0.
      • Waterloo Region Artistic Swim Club - $12,850.
      • Waterloo Region Minor Football Association - $3,764.
      • Waterloo Region Nordic Sports Club - $3,000.
      • Waterloo Regional Boxing Academy - $6,000.
      • Minor Sport Provision - $10,883.
    • TOTAL (Minor Sport Groups) = $234,710.
    • 2023 TIER 1 GRAND TOTAL (Community + Minor Sport Groups) = $1,625,523."

    Carried
  • "That the following Economic Development Grants be approved:

    Kitchener-Waterloo Art Gallery  $            353,645
    Waterloo Region Economic Development Corporation  $            320,000
    THEMUSEUM  $            295,598
    Kitchener-Waterloo Symphony  $            372,626
    Waterloo Region Small Business Centre  $            122,337
    Waterloo Regional Tourism Marketing Corporation  $              90,000
    Communitech Technology Association  $              30,000
    Physician & Specialist Recruitment  $              20,000
    Business and Education Partnership  $                6,683
    Junior Achievement  $                6,552
    General Provision  $                5,000
       $        1,622,441
    Carried
  • "That the following items be financed from the Economic Development Reserve:

    A) ITEMS PREVIOUSLY APPROVED THROUGH STAFF REPORTS  
    None  $   -  
       
    B) ITEMS APPROVED THROUGH THE BUDGET RESOLUTION  
     44 Gaukel - Accelerator   $ 242,000
     Communications, Events and Studies   $ 100,000
     Placemaking Initiatives   $ 10,000
     Aud Replacement Studies   $ 150,000
     Artist in Residence Program   $ 5,000
     Future Partnership-Music, Film and Interactive Media   $ 60,000
     One-time funding for Events   $ 85,000
       
     C) ITEMS TO BE APPROVED BASED ON PURCHASING BY-LAW   
     None   $   -  
       
    Grand Total   $  652,000
    Carried
  • "That the following items be financed from the Economic Development Reserve:

    A) ITEMS PREVIOUSLY APPROVED THROUGH STAFF REPORTS  
    Communitech Partnership DSD-21-43  $ 500,000
    My Main Street Ambassadors DSD-21-230  $ 15,000
    UW Innovation Arena DSD-20-178  $ 1,700,000
    SDG DSD-22-058  $ 100,000
    CPA Grant Program DSD-21-167  $ 42,000
       
    B) ITEMS APPROVED THROUGH THE BUDGET RESOLUTION  
    None  
       
    C) ITEMS EARMARKED BASED ON MIK 2.0 (SUBJECT TO FUTURE STAFF REPORT)
    Supporting Business Recovery  $ 1,153,000
    City-Wide Start Up Network  $ 1,500,000
    Affordable Housing  $ 6,000,000
    Vibrant City  $ 458,000
       
    D) ITEMS TO BE APPROVED BASED ON PURCHASING BY-LAW  
    Master plan processes  $ 100,000
       
    Grand Total  $ 11,568,000

     

    Carried
  • "That the Full Time Equivalent (FTE) additions as outlined in budget issue papers Op 02, Op 03, Op 04, Op 05, and Op 06 (2023 Budget Appendix C19-C34) be approved in core complement."

    Carried
  • "That the Capital Budget & Forecast (2023-2032) be approved, with expenditures for all years totalling $1,613,535,000." 

    Carried
  • "That capital out of current funding be included in the Capital Budget & Forecast for the year 2023 totalling $20,358,000 for Tax Supported Operations and $71,721,000 for City Enterprises."

    Carried
  • "That a total of $1,446,000 of debenture financing be approved for 2023 as follows, for a term not to exceed 10 years:

    Capital Pool Debt  Amount
    City Hall Spandrel Glass Replacement  $      1,446,000
       
    Total Capital Pool Debt  $      1,446,000
    Carried
  • "That a total of $2,928,000 of debenture financing be approved for 2023 related to EDIF 2.0 projects, for a term not to exceed 10 years."

    Carried
  • "That the following Equipment Additions and Replacements be financed from the Equipment Reserve Fund:

    2023 Approved Equipment Additions

    Number Required  Department Description Estimated Cost
    1 INS - Cemeteries Zero Turn Mower (Power Bagger) $19,000
    1 INS - Parks Landscape Truck w/Dumpbox $75,000
    1 INS - Parks Utility Trailer - Aquicide $10,000
    1 INS - Parks Pickup Compact Ext. Cab $45,000
    1 INS - Parks Articulating Loader Small with attachments $70,000
    1 INS - Parks Snow Blower $18,000
    1 INS - Parks Multihog Flail Arm $40,000
    1 INS - Parks Renovator Attachments (front & rear) $12,000
    1 INS - Parks Line Painter (similar to John Deere 1025R Stealth) $150,000
    1 INS - Parks Cargo Trailer $18,000
    1 INS - Parks Utility Trailer - UTV $10,000
    1 INS - Parks Chip Truck $175,000
    1 INS - Roads_Traffic SUV AWD (Supervisor Standard) $50,000
    1 INS - Roads_Traffic Complete Streets Unit (F650 or similar) $300,000
    1 INS - Roads_Traffic Garbage Compactor Truck  $180,000

     

    2023 Approved Equipment Replacements

    Number Required  Department Description Estimated Cost
    1 INS(Fleet) Small Equipment Replacement $160,000
    1 INS(Fleet) Replacement Shop Equipment $21,000
    1 INS(Fleet) Going Green (propane conversions, electric vehicles, electric charging, etc.) $70,000
    1 CSD(Enforcement) 2011 Dodge Caravan Mini Van $38,000
    1 CSD(Enforcement) 2014 Toyota Yaris Car $28,000
    1 CSD(Fire) 2012 Nissan Versa Car $50,000
    1 CSD(Fire) 2012 Nissan Versa Car $50,000
    1 CSD(Fire) 2012 Nissan Versa Car $50,000
    1 CSD(Fire) 2016 Ford Explorer SUV $70,000
    1 CSD(Fire) 2016 Ford Explorer SUV $70,000
    1 CSD(Sport-Arenas) 2008 Massey Ferguson GC-2400 Turf Tractor Mower $25,000
    1 CSD(Sport-Arenas) 2012 Dodge Caravan Mini Van $38,000
    1 CSD(Sport-Golf) 2012 Jacobsen Green King IV Plus Triplex Mower $55,000
    1 CSD(Sport-Golf) 2012 Jacobsen Greens King IV Plus Triplex Mower $55,000
    1 DSD (Parking) 2010 Ford F350 Pickup 4x4 w/Plow & Salter $75,000
    1 INS(Cemeteries) 2010 John Deere 315SJ Backhoe $230,000
    1 INS(Cemeteries) 2009 Kawasaki KAF620M9F Utility Vehicle $25,000
    1 INS(Facilities Management) 2012 GMC Savana 3500 Cargo Van Ext. $70,000
    1 INS(Facilities Management) 2012 GMC Savana 3500 Cargo Van Ext. $70,000
    1 INS(Parks) 2012 Dodge RAM 1500 Pickup $60,000
    1 INS(Parks) 2012 Dodge RAM 1500 Pickup $85,000
    1 INS(Parks) 2008 Sterling LT7500 Dump Truck Tandem (Crane) $385,000
    1 INS(Parks) 2010 Trackless MT6 Municipal Tractor $175,000
    1 INS(Parks) 2008 JCB 2CXU Tractor Loader $220,000
    1 INS(Parks) 2012 New Holland T6030 Tractor Flail Mower $320,000
    1 INS(Parks) 2014 Chevrolet 2500 Silverado HD Pickup 4x4 w/Plow & Salter $85,000
    1 INS(Parks) 2014 Toro 7210-30465 Zero Turn Mower w/Tracks $85,000
    1 INS(Parks) 2014 Toro 7210-30465 Zero Turn Mower w/Tracks $85,000
    1 INS(Roads and Traffic) 2009 GMC W 5500 HD Pavement Marker $240,000
    1 INS(Roads and Traffic) 2011 Freightliner MM106042S Dump Truck Single (Plow/Wing) $375,000
    1 INS(Roads and Traffic) 2011 Freightliner MM106042S Dump Truck Single (Plow/Belly) $350,000
    1 INS(Roads and Traffic) 2011 Freightliner M2 106V Dump Truck Tandem (Plow/Wing) $375,000
    1 INS(Roads and Traffic) 2011 Pioneer Mudpump Sidewalk Lifter $95,000
    1 INS(Roads and Traffic) 2011 Pioneer Mudpump Sidewalk Lifter $95,000
    1 INS(Roads and Traffic) 2006 Puckett 540 Asphalt Paver $340,000
    1 INS(Roads and Traffic) 2002 Volvo G740A Grader $260,000
    1 INS(Roads and Traffic) 2008 Miksa Deck Over Trailer 10 TN Deck Over Float $60,000
    1 INS(Roads and Traffic) 2012 Epoke AST3800 Salter $150,000
    1 INS(Roads and Traffic) 2012 Epoke SH4902 Salter $150,000
    1 INS(Roads and Traffic) 2014 Chevrolet 3500 Silverado Crewcab Enclosed Dump Body $85,000
    1 INS(Sanitary and Storm) 2011 John Deere 710J Backhoe $400,000
    1 INS(Sanitary and Storm) 2014 Ford Transit 250 Cargo Van High Roof $85,000
    1 INS(Sanitary and Storm) 2010 Western Star 4900SA Jet Rodder Vactor Tridem $116,000
    1 INS(Utilities) 2009 Jeep Patriot Sport SUV $50,000
    1 INS(Utilities) 2008 Dodge RAM 3500 Pickup Flatbed Welder $90,000
    1 INS(Utilities) 2011 Dodge Grand Caravan Mini Van $45,000
    1 Mayor's Office 2019 Toyota RAV4 SUV Hybrid $50,000"
    Carried
  • "That the following projects included in the Capital Forecast for 2023 be financed from the Development Charges Reserve Fund:

    Engineering Projects $ (000's)
    Monitoring/Update Prog-Upper Blair 119
    Engineering Studies 164
    Master Plan/Feasibility Studies 67
    Old Mill Road Pumping Station 1620
    City Share Subdivisions 849
    Intensification Allowance 227
    Blair Creek Dr Road & W M EXT 8
    Upper Hidden Valley Sps & Forcemain 509
    Strasburg Road South & W M EXT 849
    Scada 36
    Cycling Infrstructure 583
    Misc. Creek Rehabilitation 132
    DMAF - Lower Laurel Creek Improvements 37
    DMAF - Creek Naturalization 2958
    Highway 7 Extension - Secondary Water 153

     

    Non-Engineering Projects $ (000's)
    Library Technology Upgrade 58
    Community Library/South End 1000
    Customer Needs Survey 8
    Resources, Furniture & Equipment 53
    Southwest Community Library (Greenhouse) 38
    Leisure Facilities Master Plan 145
    Rosenburg Community Centre - South End 2881
    Mill Courtland Community Centre Addition 2276
    Next Generation 911 6
    Fire Master Plan 153
    Addional Fire Hall Space & Furnishings 7650
    Station 8 Development Study 75
    Personal Protective Equipment 158
    Planning Studies - Growth 1046
    Heritage Impact Assessments 11
    New Indoor Pool - South End 2104
    Indoor Turf Field - South End 766
    91 Moore - Sustainable Building Improvement 39
    Eqipment Acquisitions & Upgrades 1671
    Victoria Park Master Plan Implementation 177
    Open Space Startegy  142
    Ped Bridge 898 Melitzer Cr Trail 220
    Erinbrook to Countryside Trail 184
    DMAF- Walter Bean Trail 501
    New Neighborhood Parks 2444
    RBJ Schlegel Park 2334
    Parks & Sportsfield Gen Prv 317
    Park Rehab - Vanier & Wilson 130
    Park Rehab - IDLWD/Kinzie/Chicopee 425
    Park Rehab - Alpine 90
    Propect Park (DMAF) 440
    Canoe Launch  50
    Citywide Parks General Provision 103
    McLennan Park Imporvements 200
    Carried
  • "That the following 2023 recoveries for specific oversized works be financed from or paid back to the Development Charges Reserve Fund:

    Project

    $(000's)

    Kitchener Operations Facility Recovery

    1,604

    Library Recovery

    822

    Total

    2,426"

    Carried
  • "That pursuant to Ontario Regulation 284/09, Council approves the exclusion of amortization expense and post-employment benefit expense for the purposes of the 2023 budget."

    Carried
  • "That for the fiscal year 2023, donations received by the City of Kitchener on behalf of City-related organizations, namely Minor Sports Groups, Neighbourhood Associations, KW Golf Committee, KW Chamber of Commerce Physicians Recruitment and Advocacy Group, and Tier 1 and Tier 2 grant recipients, be distributed to those organizations as intended by the donor."

    Carried
  • Moved byCouncillor C. Michaud
    Seconded byCouncillor J. Deneault

    "That the by-laws be given third reading, namely:

On motion the meeting adjourned at 3:55 p.m.

No Item Selected